Hello friends, in today’s article we will do a computer spreadsheet (what is the spreadsheet Software) and what parts of it are most important to us.
In this post, we will learn about spreadsheet cell, row, column, worksheet, cell reference, workbook, etc. For details.
Spreadsheets needed nowadays for everyone who uses computers. Whether it is an input-related or an accounting-related work, it is used for all this activity.
In this post, we will read each and every part of the spreadsheet like what a workbook is, what a worksheet is, why we use the formula and also get information about the work.
When there was no computer, then even big numbers were done by hand, which took time and the most important thing was that the chances of making a mistake were too much. But in modern times even the largest calculations are done in a few seconds using a computer.
To know what a spreadsheet is, let’s get started
What is the Spreadsheet Software
Spreadsheet is a computer software that provides administrative services, sorting data by table type, which means in the row and column. Also used for numeracy and chart design.
Spreadsheet alternative which you use to store and manage the biggest statistics, and data.
In this case, with the help of rows and columns, you collect and store data.
What are the spreadsheet functions?
- Do any forms of calculating and processing data.
- Filtering and searching in any database can be done quickly and easily.
- Business can create drawings. Similar to charts and graphs.
- It gives us a lot of math functions.
- Old spreadsheets can be merged into new spreadsheets.
Some Example of Spreadsheet Software
- Microsoft Excel
- Open Office Calc
- LibreOffice Calc
- Google Sheets
Components of Spreadsheet
- Cell
In software spreadsheet, data is stored in rows and columns. When rows and columns join, a cell is built. This is a rectangular box that we call a cell name.
- Active cell
A complete worksheet contains a large number of cells but a functional cell is a cell. Which has a border around it, which means that in excel, a border is built around the cell that we click on. The same is called active cell.
- Rows
The horizontal arrangement of cells is called row, there is 1048576 row inside a worksheet.
- Column
Vertical arrangement of cells is called column. There are 16384 columns inside a worksheet.
- Cell address
All lines and spreadsheet software columns have a different name. For example, the number of rows is 1,2,3,4 …………. Number of columns represented by a, b, c, d, aa, bb …… .. In spreadsheet, rows and columns known by their names.
- Cell reference
Formula needed to calculate spreadsheet and formula using cell address. The cell address used in any formula is called the reference cell.
- Formula
The most used option in spreadsheet is a formula for all the calculations we have to do. They only do it with the help of formula. Like addition, subtraction, dividing etc. It is done with the help of all formulas.
To start a formula in excel, we use equal option in (=).
- Functions
Some functions are already defined in the spreadsheet, they make our calculations fast. We only apply by clicking on that function like sum(), average() etc.
- Worksheet
A worksheet contains a collection of cells. A workbook already has 3 worksheets and each worksheet has cells inside.
- Workbook
All the work we do in a spreadsheet, all the data is in the workbook itself, meaning the file we create is called workbook itself.
Features of Spreadsheet
- Automatic calculation
In spreadsheet, if you enter data number from any table and formula is used in it. So when you convert data to any cell. So it changes the default value. Updating default results.
- Use of functions
Spreadsheets already have predefined tasks that you can do during counting. This saves a lot of time and results are quicker.
- Formatting
According to statistics, formatting used and easily in spreadsheets. In this you can format different column rows and cells different. We’ve also found this property in spreadsheet software.
- Database
Whatever the big data, you can easily save it to spreadsheet and save it. With the help of this type and filter, you can edit any report.
- Graphs
You can also show your details by graph type so that they are well defined. You can create a graph in excel with many types like bar column, line, pie, xy scatter etc.
How to Use Excel For Spreadsheet
Excel is one of the most important programs offered by Microsoft. As part of the Microsoft 365 (formerly known as Office 365) suite, Excel is a spreadsheet program with features that seem overwhelming. Excel is not the only way to store and organised data in cells and sheets, but it is a “what if”, which can quickly perform all kinds of calculations with that data.
1) Use Format Painter in Excel
To get started, practice formatting your spreadsheet cells. A good looking spreadsheet is highly appreciated by others as we can help them track your data and statistics easily. To quickly apply your formatting to hundreds of cells, use the Format Designer:
- Select the cell by the format you want to duplicate
- Go to the home menu and click on Architect. Excel will display a paint brush next to the cursor.
- While that paint brush appears, click apply all the attributes from that cell to any other.
To format the cell list, double-click the Format Painter during step 1. This will keep the formatting active indefinitely. Use the ESC button to disable it when finished.
2) Select Entire Spreadsheet Columns or Rows
Another quick tip– use the CTRL and SHIFT buttons to select entire rows and columns.
- Click on the first cell of the data sequence you want to select.
- Hold down CTRL + SHIFT
- Then use the arrow keys to get all the data either above, below or adjacent to the cell you’re in.
You can also use CTRL + SHIFT + * to select your entire data set.
3) Same Data for Multiple Cells
Sometimes, you may find yourself needing to enter the same data into many different cells. Your natural state can be copy-paste over and over again. But there is a faster way:
- Select all cells where you need the same filled data (use CTRL + click to select individual cells spread across the worksheet)
- In the last cell you choose, type your data
- Use CTRL + ENTER. Details will be filled in for each cell you selected.
4) Properly Import Data into Excel
The advantage of using Excel is that you can combine different types of data into all kinds of sources. The best way to import that data is to create an Excel drop-down list or pivot tables in it.
Do not copy and paste hard data sets. Instead, use the options from the external data acquisition option in the data tab. There are some options for different sources. So use the appropriate option for your data:
5) Show Excel Spreadsheet formulas
Jumping to a spreadsheet created by someone else? Don’t worry. You can easily navigate and find out which formulas are used.
To do this, use the formula to display formulas. Or you can use CTRL + `on your keyboard. This will give you an overview of all the formulas used in the workbook.
6) Freeze the Excel rows and columns
This is my favorite when it comes to looking at long spreadsheets. Once you have passed the first 20 rows, the first row with column labels disappears annoyingly from the view and begins to lose track of how the data is organized.
To keep them visible, use the Freeze Panes feature under the View menu. You can choose to set up the top row or, if you have a multi-column spreadsheet, you can choose to start the first column.
7) Hide Rows and Column in Spreadsheet
In some cases, you may have information in a row or columns for your eyes only and not others. Separate these cells in your work environment (and scan your eyes) by hiding them:
- Select the first column or row in the range you want to hide.
- Go to Format under the home menu.
- Select Hide & Hide> Hide Rows or Hide Columns.
To display them, click on the first row or column that occurs before and after the hidden width. Repeat steps 2 and 3, but select Do Not Hide Rows or Do Not Hide Columns.
8) Copy formulas or data between worksheets
Another useful tip is to know how to copy formulas and data to a separate worksheet. This is useful when working with data distributed across different worksheets and requires repeated calculations.
- With a worksheet containing the formula or data you wish to copy open, CTRL + click on the tab of the page you want to copy.
- Click or go to the stock with the formula or data you need (on open worksheet).
- Press F2 to activate the cell.
- Press Enter. This will re-enter the formula or data, and will also put you in the same cell that corresponds to the other worksheet selected.
Related links:
To know more about Spreadsheet Software – Click Here
The conclusion
In this lesson you learned what is the Spreadsheet Software and the features of a spreadsheet. If you have doubts related to this post do not comment and i will try my best to respond to your comments.